Document Archive Storage:

Green Day

Knightstor is an environmentally aware company. With these issues in mind we operate a scheme that we call the "Green Day" scheme. This service mat be of additional interest to you as it offers the possibility to halve the Service costs of file retrieval.

What to Store

There are legislative regulations that requires business to retain records for a statutory time period. We have included a list below for your guidance, however you should consult your solicitor or professional advisor for a complete list of requirements.

Typically a business or organisation should retain the following records and associated period of time:

2 Years:

Time and leave records - for example, timesheets and leave cards

3 Years:

Purchase Orders

6 Years:

Suppliers invoices and credit notes
P forms and notices (e.g. P.45,)
Payroll and annual summaries
Debtors invoices and credit notes
Receipts and Bank statements
General cashier records
General ledger and journals
Research grants and contracts

Selected others:

Property related documents
Contracts for purchases 6 years after the contract expires
Title Deeds Indefinite while the property is owned
Lease agreements (property) 12 years after the lease ceases
Architects/builders agreements and contracts - Indefinite
Property related documents (e.g. planning permission) 12 years after ownership ceases
Return of contributions to superannuation schemes - Indefinite

This is just a small selection of documents and records that have a legislative retention requirement, please seek the guidance from your solicitor or professional advisor before allocating any documents for secure destruction.

KnightStor are confident that our services can support your business or organisation with our document archive storage solutions. Why not call us today to discuss your particular needs.

You may also be interested in our secure shredding services for document and record destruction. You can find out more on our web site through our menu system above.